Privacy Policy for Recruitment Activities

    Mercari, Inc., Souzoh, Inc., and Merpay, Inc. (collectively with all other subsidiaries, “Mercari Group”) handle the personal information of applicants collected during recruitment activities* pursuant to the Privacy Policy for Recruitment Activities (the “Policy”) set out below. The Mercari Group asks applicants to provide personal information upon participating in recruitment activities. By submitting this personal information, the applicant consents to the use and disclosure of the information in accordance with the Policy. Therefore, we ask that all applicants read the Policy carefully. For the privacy policy regarding Mercari’s services, please click here (only available in Japanese).

    *Recruitment activities at the Mercari Group include screening candidates and events held by the Mercari Group, including study groups and information sessions.

    1. Collection of Personal Information

    The definition of personal information used in this policy is the definition outlined in Article 2 (1) of the Act on the Protection of Personal Information (Act No. 57 of 2003, “Personal Information Protection Act”). In order to fulfill the purpose defined in Section 2, the Mercari Group collects personal information from applicants, including:

    1. name, age, address, gender, date of birth, phone number, email address, educational background, professional background, certifications, current income, expected income, and any other information the Mercari Group designates to be personal information;
    2. any information included in documents the applicant provides to the Mercari Group when applying to recruitment activities, including but not limited to resume, curriculum vitae, application form, or survey;
    3. any communication between the Mercari Group and the applicant in any form, such as face-to-face, email, or phone calls (including but not limited to communication regarding interviews);
    4. any information the Mercari Group collects during screening procedures such as background checks and reference checks in the candidate screening process; and
    5. the applicant’s history of application to and participation in recruiting activities, as well as screening results.

    2. Purpose of Use of Personal Information

    The Mercari Group uses personal information collected from applicants to the extent necessary for recruiting activities at the Mercari Group. This information is used for

    1. evaluating the qualifications of applicants in recruitment screenings at the Mercari Group (including background checks, reference checks, and any other screening procedures);
    2. providing information to applicants regarding employment opportunities, events, etc. by the Mercari Group;
    3. contacting applicants regarding recruitment activities;
    4. managing information about applicants; and
    5. other purposes incident to recruitment activities, such as calculating statistics for use in future hiring plans.

    With the exception of cases recognized by law, the Mercari Group will not use the personal information of applicants for purposes other than the above. In the event that the Mercari Group uses personal information of applicants to a level exceeding the extent necessary to fulfill the purposes above, the Mercari Group will only do so after obtaining the applicant’s consent.

    3. Provision of Personal Information to a Third Party

    The Mercari Group will not provide the personal information of an applicant to a third party without obtaining the consent of the applicant, except if

    1. pursuant to laws and regulations;
    2. it is necessary in order to protect a human life, body, or fortune, and when it is difficult to obtain the applicant’s consent;
    3. it is particularly necessary in order to enhance public health, and when it is difficult to obtain the applicant’s consent; or
    4. it is necessary to cooperate in work pursuant to laws and regulations performed by a national or local government organization or another party entrusted to do such work, and when there is a possibility that obtaining the applicant’s consent would interfere with the performance of those affairs.

    The third parties the Mercari Group provides information to may include third parties in foreign countries as defined in Article 24 of the Personal Information Protection Act, such as overseas cloud service providers subcontracted by the Mercari Group.

    4. Entrusting of Information to a Third Party to Handle Personal Information

    Within the extent necessary to fulfill the purposes in Section 2, the Mercari Group may entrust all or some of the handling of personal information to a subcontracted third party. In this case, the Mercari Group will thoroughly examine the third party to determine that it meets the third party selection standards defined by the Mercari Group, and execute a contract with the third party ensuring that all personal information will be suitably managed.

    5. Joint Use of Personal Information

    Within the extent necessary to fulfill the purposes in Section 2, the Mercari Group jointly uses the collected personal information between companies in the Mercari Group.

    1. Information jointly used:
      • Personal information as set out in Section 1
    2. Scope of parties using this information:
      • The Mercari Group as set out in the introduction of the Policy
    3. Purpose of joint use:
      • To fulfill the purposes in Section 2
    4. Party responsible for managing joint use:
      • Mercari, Inc. (for details regarding inquiries, please see Section 10)

    6. Management and Security of Personal Information

    The Mercari Group securely stores personal information collected from applicants in servers in an environment inaccessible to general users, and strives to prevent unauthorized access, loss, destruction, alteration, or leakage of data.

    7. Disclosure, Correction, and Suspension of Use of Personal Information

    If an applicant requests that their personal information be disclosed, corrected, or no longer used, the Mercari Group will respond to that request appropriately in accordance with relevant laws and regulations. If you wish to request disclosure, correction, or suspension of use of your personal information, please contact the person in charge of this at the Mercari Group via the contact information in Section 10.

    Applicants may not request disclosure, correction, or suspension of use of personal information that meets either of the conditions below:

    1. Information in relation to the screening process at the Mercari Group
    2. Information in relation to evaluation at the Mercari Group, such as the results of screening

    If an applicant wishes to correct any personal information that they sent to the Mercari Group using the registration form, they may do so by re-sending the registration form with the corrected personal information.

    8. Changes to this Policy

    The Mercari Group strives to improve this Policy appropriately. This Policy may be updated to reflect changes in laws and regulations, the necessity of recruitment activities, etc.

    9. Other

    The Mercari Group uses Workable, a service provided by Workable Software Limited, in its recruitment activities. In accordance with the Terms of Use of the service, as the personal data of applicants is handled by Workable as a data processor, the Mercari Group is required to establish a Privacy Notice based on Workable’s Recruitment Privacy Notice Template, a template provided by Workable. Please see the following link regarding the handling of personal data of applicants on Workable.

    https://mercari.workable.com/gdpr_policy

    10. Inquiries

    Inquiries regarding this Policy, including Section 7, should be sent to the Mercari Group using the contact information below.

    18F Roppongi Hills Mori Tower, 6-10-1 Roppongi, Minato-ku, Tokyo 106-6118 Address to: Hiring Representative, Mercari, Inc.
    Email address: jobs(at)mercariapp.com
    (Please replace (at) with the @ symbol.)

    Established on February 28, 2019

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